Data Element Detail

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Identifying and Definitional Attributes
Representational Attributes
Collection and Usage Attributes
Relational Attributes
Source and Reference Attributes

Department of Veterans' Affairs file number

Identifying and Definitional Attributes

Identifier & Version

QH 040625 v1

Metadata Item Type

Data Element

Data Element Type

Data Element

Approval Status

Current
01-Jul-2001

Superseded
14-Aug-2016

Approval Type

Standard

Approving Authority

Effective From

01-Jul-2001

Effective To

30-Jun-2016

Definition

The identification number of a Department of Veterans' Affairs card holder.

Context

Short Name

Department of Veterans' Affairs file number

Name in Other Contexts

Representational Attributes

Datatype

Alphanumeric

Representation Class

Identification Number

Format

AAXXNNNN[A]

Minimum Character Length

Maximum Character Length

Permissible Values

Permissible_values

Supplementary Values

Supplemenary_values

Collection and Usage Attributes

Guide for Use

The Department of Veterans' Affairs identification number is recorded each time a patient presents for care. A Department of Veteran Affairs card holder is entitled to have their charges met by the Department.

1st character is the state code (an alphanumeric character) - N, V, Q, W, S or T for the appropriate state/territory. Australian Capital Territory is included in New South Wales (N) and Northern Territory with South Australia (S).

Next 7 characters are the file number, made up of:
War code + numeric digits, where:
if War code is 1 alphanumeric character, add 6 numeric characters (ANNNNNN)
if War code is 2 alphanumeric characters, add 5 numeric characters (AANNNNN)
if War code is 3 alphanumeric characters, add 4 numeric characters (AAANNNN)

9th character is the segment link (an alphanumeric character) which represent members related to the veteran. The alphanumeric code is generated in the order that cards are issued. For example A, B, C, D etc.

Cautionary note: For veterans the 9th character is left blank.

New

Verification Rules

Collection Methods

The Department of Veterans' Affairs file number should only be collected from persons eligible to receive health services that are to be funded by the DVA. The number may be reported to the appropriate government agency to reconcile payment for the service provided.

DVA card number:

This number is the digitised version of the file number. If paper claims are optically scanned by the Health Insurance Commission, the digitised version of the file number is picked up by the scanner and converted to the normal file number format. For manual claims, the gold and white cards may be used in conjunction with the data element an imprinter. This method records the DVA file number and other card details on a manual voucher.

The data should not be used by private sector organisations for any purpose unless specifically authorised by law. For example, private sector organisations should not use the DVA file number for data linking unless specifically authorised by law.

This number must be recorded by a service provider each time a service is provided to a person who holds the entitlement for reimbursement purposes.

Comments

All veterans and veteran community clients are issued with a DVA file number. The veteran community may access many different benefits, ranging from pensions to health services, through their DVA file number.

Note that Veterans may have a Medicare card number and a Department of Veterans Affairs (DVA) number or only a DVA number.

Relational Attributes

Related Metadata References

Related Metadata References_IR

1 - 4

Relationship	Metadata Item Type	Metadata Item Subtype	Name	Identifier & Version	Approval Status
Has been superseded by	Data Element	Data Element	Person-Department of Veterans' Affairs file number	QH 040625 Version 2	Current
Is used in conjunction with	Data Element	Data Element	Department of Veterans' Affairs card type	QH 040626 Version 1	Superseded
Is used in conjunction with	Data Element	Data Element	Person-Department of Veterans' Affairs card type (HBCIS)	QH 042076 Version 1	Current
Relates to	Data Element	Data Element	Person-Department of Veterans' Affairs file number (QHAPDC)	QH 042478 Version 1	Current

Implementation in Metadata Sets

Implemented

1 - 2

View	Metadata Item Type	Metadata Item Subtype	Name	Identifer & Version	Obligation	Approval Status	Effective From	Effective To
	Information Asset	Data Collection	Emergency Data Collection (EDC)	QH 020159 Version 1	Conditional	Superseded	01-Jul-2001	30-Jun-2016
	Information Asset	Data Collection	Queensland Health Non-Admitted Patient Data Collection (QHNAPDC)	QH 020262 Version 1	Conditional	Superseded	01-Jul-2015	30-Jun-2016

Data Quality Declaration

Source and Reference Attributes

Source Organisation

Australian Institute of Health and Welfare

Source Document

METeOR data element: Person-government funding identifier, Department of Veterans' Affairs file number AAXXNNNN[A], Identifier 270091, Health standard 01/03/2005 https://meteor.aihw.gov.au/content/index.phtml/itemId/270091/meteorItemView/long

Keywords

DVA; Department of Veterans' Affairs; File number;