Queensland Hospital Admitted Patient Data Collection (QHAPDC):
Must be transmitted as a 3 character string, right adjusted and zero filled from the left.

Mandatory (HBCIS & QHAPDC):
When Clinical assessment tool is FIM and Clinical assessment tool sub-type is BDR, BTH, BWL, CMP, DRL, DRU, EAT, EXP, GRM, LST, LWW, MEM, PRS, SOC, TBC, TBS, TLT or TTL each score must be between 1 and 7 or 999; COG (Cognitive total) must be between 5 and 35 or 999; and MOT (Motor total) must be between 13 and 91 or 999.

When Clinical assessment tool is HON and Clinical assessment tool sub-type is ADL, BEH, CGP, DDU, DPS, HAD, LVC, NAS, OMB, PID, SSR or WLQ each score must be between 0 and 4 or 999; and TOT (Total) must be between 0 and 48 or 999. 

When Clinical assessment tool is RUG and Clinical assessment tool sub-type is TOT, the score must be between 4 and 18 or 999.

Optional (HBCIS & QHAPDC):
When Clinical assessment tool is SMMSE and Clinical assessment tool sub-type is:
LAT, ORP or ORT each score must be between 0 and 5 or 999; 
ACP, MIM or MSH each score must be between 0 and 3 or 999;
ACD, LAC, LAV, LMP, LMW or LNG each score must be between 0 and 1 or 999; and 
TOT must be between 0 and 30 or 999.

The supplementary values for the clinical assessment tools listed in the Guide for Use are excluded from HBCIS and QHAPDC.

Hospital Based Corporate Information System (HBCIS):
For operational purposes SMMSE data is accessed via a separate field 'Other ADL type'. 

Queensland Hospital Admitted Patient Data Collection (QHAPDC):
At least one set of ADL scores must be provided for each SNAP episode to enable classification into the AN-SNAP classification.

The ADL score is the actual numerical rating reported for the ADL tool being used to measure the patient's functional ability.

More than one ADL score per SNAP episode can be recorded; however, only one ADL score per day may be recorded. All ADL scores should be supplied to the Statistical Services Branch (SSB).

The HoNOS requires the reporting the 12 subscale scores and the total score.

The FIM requires the reporting of the 18 subscale scores and a total cognition and motor score. Note: For Paediatric Rehabilitation Episodes (age at admission is < 3 years), as a FIM score is not required to derive any of the Paediatric Admitted Rehabilitation AN-SNAP classes, a score of 999 is valid.

The RUG only requires a total score to be reported.

The SMMSE that is optional for GEM patients requires 12 subscale scores and a total score.

For all SNAP episodes: 
- Multiple ADL scores are able to be reported. For example, a patient may undergo an assessment during the middle of their stay, in addition to assessments on admission to and discharge of the SNAP episode. In this scenario, the episode would contain 3 sets of ADL Scores. 

- ADL Scores can be entered retrospectively. For example, an ADL assessment may be completed on day 2 of the episode, but the scores may not be available for entry into the hospital patient system until day 7. The scores can be retrospectively entered for the appropriate date. 

- Clinical guidelines for the timing of ADL assessments should be adhered to wherever possible. For example, the Australasian Rehabilitation Outcomes Centre (AROC) recommends that the FIM should be performed within 72 hours of commencement of a rehabilitation episode.

- An ADL score of 999 is valid when an assessment has not been undertaken.

Scores should be right adjusted and zero filled from the left to three characters.

National Outcomes and Casemix Collection (NOCC):
Scores of 7 (Not stated / Missing) and 9 (Unable to rate because not known or not applicable to the consumer) are part of the NOCC.