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Vaccination Information and Vaccination Administration System (VIVAS) Data Collection
Identifying and Definitional Attributes
Identifier
QH 020100
Version
1
Metadata Item Type
Information Asset
Metadata Set Type
Data Collection
Approval Status
Current
01-Jan-1996 
Superseded
12-Jun-2019 
Approval Type
Documented
Approving Authority
-
Effective From
01-Jan-1996
Effective To
30-Jun-2019
Description
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Short Name
VIVAS Data Collection
Strategic Alignment Attributes
Actual or potential statewide coverage
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Absence would cause significant impact on QH business
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Supports enterprise-wide decision making
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Supports enterprise-wide reporting requirements
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Supports the strategic directions of QH
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Strategic Asset Indicator
-
Collection and Usage Attributes
Guide for Use
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Purpose
VIVAS serves two functions:
- It is an immunisation register and is currently used to capture vaccination events for programs for Children up to 7 years old ('childhood'),  School Based Vaccination program (SBVP), and Other 'at risk' groups to manage outbreaks.
- It is also a Vaccine Administration System, that enables Queensland Health Immunisation Program (QHIP) to coordinate the procurement and distribution of government funded vaccines to vaccine service providers, and to minimise vaccine wastage by ensuring that vaccines are used before expiry date and kept under strict temperature controlled conditions.
Scope
All 'free' vaccines given by service providers in Queensland
Coverage
QLD
Content
Demographics and details of vaccines administered to patients. Vaccination data for childhood, Human Papillomavirus (HPV), SBVP, and 'at risk' groups. Records conscientious objections. Follow-up overdue vaccinations. Vaccine Service Providers. Vaccine inventory. Batch control of vaccine stocks with Vaccine Service Providers (VSPs).
Sites Implemented
Corporate Office, Public Health Units, web interface for school based programs.
Published Outputs
Quarterly reports and ad-hoc queries are generated as required.
Frequency of Updates
Continuous
Information Security Classification
PROTECTED
Accessibility
Not publicly available.
Access Constraints
-
Use Constraints
-
Methodology
Data obtained from registered vaccine service providers on a standard form, electronic capture of data sent from participating VSPs to ACIR, and data from the school based vaccination program is captured via a web interface.
Statistical Unit
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Reporting Requirements
Vaccination coverage report for childhood 3 monthly. Vaccination coverage report for ATSI patients. Data is provided to the Australian Childhood Immunisation Register (ACIR) and the National Human Papillomavirus Register (NHPVR). Reports to Medicare. Leakage report. Wastage report within national performance targets.
Frequency of Reporting Requirements
-
Comments
VIVAS also incorporates Hepatitis B program.
Relational Attributes
Related Metadata References
Implementation in
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Included Data Elements and Performance Indicators
Data Quality Declaration
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Source and Reference Attributes
Source Systems
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Source Organisation
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Source Document
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Keywords

Vaccination; Vaccine