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Vaccination Information and Vaccination Administration System (VIVAS) Data Collection
Identifying and Definitional Attributes
Identifier
QH 020100
Version
2
Metadata Item Type
Information Asset
Metadata Set Type
Data Collection
Approval Status
Draft
13-Jun-2019 
Current
21-Sep-2021 
Approval Type
Standard
Approving Authority
Information Management Strategic Governance Committee (IMSGC), Queensland Health
Effective From
01-Jul-2019
Effective To
-
Description
Register of vaccination information as well as a system to manage government funded vaccine distribution.
Short Name
VIVAS Data Collection
Strategic Alignment Attributes
Actual or potential statewide coverage
Yes
VIVAS is accessed by Public Health Units across Queensland as well as Communicable Diseases Branch.
Absence would cause significant impact on QH business
Yes
VIVAS is the pathway for distributing vaccines to public and private vaccination providers throughout Queensland. It is also used to forecast vaccine demand and manage vaccine inventory.
Supports enterprise-wide decision making
No
Supports enterprise-wide reporting requirements
No
Supports the strategic directions of QH
No
Strategic Asset Indicator
Yes
Collection and Usage Attributes
Guide for Use
-
Purpose
VIVAS serves two functions:

- It was an immunisation register and was used to capture vaccination events for programs for Children, School Based Vaccination program (SBVP), and Other 'at risk' groups to manage outbreaks. The vaccination register function of VIVAS ceased on 01/04/2019.

- It is also a Vaccine Administration System, that enables Queensland Health Immunisation Program (QHIP) to coordinate the procurement and distribution of government funded vaccines to vaccine service providers, and to minimise vaccine wastage by ensuring that vaccines are used before expiry date and kept under strict temperature-controlled conditions.
Scope
Information relevant to vaccine distribution to service providers (what, when, who) and how they manage the vaccines including details of cold chain breaches.
Coverage
QLD
Content
VIVAS has multiple tables and fields for vaccination register and vaccination management functions. Vaccination Register: Demographics and details of vaccines administered to patients. Vaccination data for childhood, Human Papillomavirus (HPV), SBVP, and 'at risk' groups. Records conscientious objections. Follow-up overdue vaccinations. Vaccine Management: Vaccine Service Providers. Vaccine inventory. Batch control of vaccine stocks with Vaccine Service Providers (VSPs).
Sites Implemented
Corporate Office, Public Health Units, web interface for school based programs.
Published Outputs
Quarterly reports and ad-hoc queries are generated as required.
Frequency of Updates
Continuous
Information Security Classification
SENSITIVE
Accessibility
Not publicly available. Hosted within the Queensland Health network.
Access Constraints
Must be a Queensland Health employee of specific role, with an active registered account.
Use Constraints
The vaccination register function of VIVAS ceased on 01/04/2019.
Methodology
Vaccination Register:
Data was obtained from registered vaccine service providers on a standard form, electronic capture of data sent from participating VSPs to the Australian Immunisation Register (AIR), and data from the school-based vaccination program was captured via a web interface.

Vaccine Management:
Data obtained from registered vaccine service providers on standard order form, vaccine distribution data obtained from contracted delivery company in electronic format.
Statistical Unit
-
Reporting Requirements
Vaccination register data was provided to the AIR until 01/04/2019. Reports to Medicare. Leakage report. Wastage report within national performance targets.
Frequency of Reporting Requirements
Annual
Comments
-
Relational Attributes
Related Metadata References
Implementation in
-
Included Data Elements and Performance Indicators
Data Quality Declaration
-
Source and Reference Attributes
Source Systems
For vaccination records: Australian Immunisation Register, vaccination providers.

For vaccine management: registered vaccine service providers.
Source Organisation
-
Source Document
-
Keywords

Vaccination; Vaccine