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Identifying and Definitional Attributes
Identifier
QH 020606
Version
2
Metadata Item Type
Information Asset
Metadata Set Type
Data Collection
Approval Status
Draft
06-Jun-2019 
Current
21-Sep-2021 
Approval Type
Standard
Approving Authority
Information Management Strategic Governance Committee (IMSGC), Queensland Health
Effective From
01-Jul-2019
Effective To
30-Jun-2021
Description
The Specialist Outpatient Data Collection (SODC) is a monthly collection of patients who have had the initial specialist outpatient clinic appointment or were removed from the specialist outpatient clinic waiting list, or are waiting for the initial specialist outpatient clinic appointment, in one of 32 reporting public hospitals. The SODC collects demographic, service request and appointment information to meet Department of Health reporting requirements such as Service Agreement Key Performance Indicators.
Short Name
SODC
Strategic Alignment Attributes
Actual or potential statewide coverage
Yes
Contains all Queensland reporting public specialist outpatient waitlists and services.
Absence would cause significant impact on QH business
No
Supports enterprise-wide decision making
Yes
Used for performance measurement, Service Level, and public reporting.
Supports enterprise-wide reporting requirements
Yes
Used for performance measurement, Service Level, and public reporting.
Supports the strategic directions of QH
Yes
Used for performance measurement, Service Level, and public reporting.
Strategic Asset Indicator
Yes
Collection and Usage Attributes
Guide for Use
-
Purpose
To collect specialist outpatient waiting list and removals data to allow reporting to support service improvement, performance management and planning.

The collection contains information on patients who have been registered on a specialist outpatients waiting list, permitting the reporting of patients waiting at a census date, and patients removed from the waiting list.
Scope
32 public hospitals in Queensland Health are required to provide a submission to the SODC. This requirement is included in the Service Agreements between each Hospital and Health Service (HHS) and the Department of Health. The full list of hospitals included in the scope of the collection is listed in Sites Implemented (see below)

Clinics classified as a specialist service are defined by their Corporate Clinic Code. The full list of Corporate Clinic Codes are included in the Specialist Outpatient Data Collection Manual.

Records in scope for the SODC are identified as service requests for an initial specialist outpatient service. In the specialist outpatient domain, a service request can lead to multiple appointments. For this collection, those subsequent or follow-up appointments are not in scope.

A patient is classified as waiting for a specialist outpatient service when a referral for a specialist outpatient service has been received, a request for a specialist outpatient service has been recorded (wait listed), and the initial appointment has not yet occurred. Waiting patients include those who are on the waiting list with a booking date in the future, and those who are waiting without a booking date.
Coverage
QLD
Content
Included are all patients placed on a waiting list for an initial service event, as identified by a treating clinician, who are given an urgency of 1, 2 or 3.
Sites Implemented
Atherton Hospital
Beaudesert Hospital
Bundaberg Hospital
Caboolture Hospital
Cairns Hospital
Caloundra Hospital
Emerald Hospital
Gladstone Hospital
Gold Coast University Hospital
Gympie Hospital
Hervey Bay Hospital
Innisfail Hospital
Ipswich Hospital
Kingaroy Hospital
Logan Hospital
Mackay Base Hospital
Maryborough Hospital
Mater Hospital Brisbane, Public
Mater Mothers' Hospital Brisbane, Public
Mount Isa Base Hospital
Nambour Hospital
Princess Alexandra Hospital
Queen Elizabeth II Jubilee Hospital
Queensland Children's Hospital
Redcliffe Hospital
Redland Hospital
Robina Hospital
Rockhampton Hospital
Royal Brisbane & Women's Hospital
Sunshine Coast University Hospital
The Prince Charles Hospital
Toowoomba Hospital
Townsville University Hospital
Published Outputs
Specialist outpatients data is published quarterly through the Queensland Health Hospital Performance website and through national publications and websites.
Frequency of Updates
Data collected nightly.
Information Security Classification
SENSITIVE
Accessibility
Specialist outpatients data is accessed through the Queensland Health Enterprise Reporting Service (QHERS) and through the Decision Support System (DSS). Data published online are in the public domain.
Access Constraints
Access to the data can be requested through the Hospital Access Analysis Team in the Healthcare Improvement Unit (HIU) by emailing HAAT@health.qld.gov.au.
Use Constraints
N/A.
Methodology
Data is entered into the Hospital Based Corporate Information System (HBCIS), Elective Admissions Module (EAM) & Enterprise Scheduling Module (ESM) at each reporting hospital. Each night, information is extracted from EAM & ESM and electronically transferred to Surgical Access Team Reporting (SATR), a Department of Health central data repository.
Statistical Unit
-
Reporting Requirements
Hospital and Health Services (HHSs) use the data in the collection to manage elective surgery waiting lists and monitor activity and performance. The Department of Health uses the data in the collection to monitor elective surgery activity and performance, and to conduct analysis to support service improvement, planning and purchasing strategies. Commonwealth reporting requirements for specialist outpatients National Minimum Data Sets are identified by the Australian Institute of Health and Welfare. The data from the collection is reported on the Queensland Health Hospital Performance website to provide transparency of activity and performance to the public.
Frequency of Reporting Requirements
Data reported routinely on a monthly basis.
Comments
-
Relational Attributes
Included Data Elements and Performance Indicators

Otherrelational

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ViewMetadata Item TypeNameAscendingIdentifier & VersionObligationApproval StatusEffective fromEffective to
Data ElementFacility-facility codeQH 040006 Version 2MandatoryCurrent01-Jul-201930-Jun-2021
Data ElementHealthcare Improvement Unit (HIU) data collection-data extract file nameQH 042785 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data ElementHealthcare Improvement Unit (HIU) data collection-data extract period beginningQH 042065 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data ElementHealthcare Improvement Unit (HIU) data collection-data extract period endingQH 042066 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data ElementHealthcare Improvement Unit (HIU) data collection-data source systemQH 042067 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data ElementHealthcare Improvement Unit (HIU) data collection-number of data extract recordsQH 042068 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data ElementNon-admitted patient service event-corporate clinic codeQH 041683 Version 7MandatorySuperseded01-Jul-201931-Dec-2019
Data ElementNon-admitted patient service event-corporate clinic codeQH 041683 Version 9MandatoryCurrent01-Jul-202031-Jan-2021
Data ElementNon-admitted patient service event-corporate clinic codeQH 041683 Version 10MandatoryDraft01-Feb-202128-Feb-2021
Data ElementNon-admitted patient service event-corporate clinic codeQH 041683 Version 11MandatoryDraft01-Mar-202130-Jun-2021
Data ElementNon-admitted patient service event-local clinic codeQH 041685 Version 2MandatoryCurrent01-Jul-201930-Jun-2021
Derived Data ElementNon-admitted patient service event-service delivery modeQH 041972 Version 3MandatoryCurrent01-Jul-201930-Jun-2021
Data ElementPerson (name)-first given name (HIU)QH 042069 Version 2ConditionalDraft01-Jul-201930-Jun-2021
Data ElementPerson (name)-second given name (HIU)QH 042070 Version 2ConditionalDraft01-Jul-201930-Jun-2021
Data ElementPerson-Indigenous statusQH 040290 Version 6MandatoryCurrent01-Jan-202130-Jun-2021
Data ElementPerson-indigenous statusQH 040290 Version 5MandatorySuperseded01-Jul-201931-Dec-2020
Data ElementService request-number of days not ready for careQH 042483 Version 1ConditionalDraft01-Jul-201930-Jun-2021
Data ElementService request-waiting list statusQH 041978 Version 1ConditionalCurrent01-Jul-201930-Jun-2021
Data ElementSpecialist outpatient clinic appointment-group session indicatorQH 042280 Version 1ConditionalDraft01-Jul-201930-Jun-2021
Data ElementSpecialist outpatient clinic appointment-planned appointment date/timeQH 042282 Version 1ConditionalDraft01-Jul-201930-Jun-2021
Data ElementSpecialist outpatient clinic appointment-service delivery settingQH 042281 Version 1ConditionalDraft01-Jul-201930-Jun-2021
Data ElementSpecialist outpatient service request-clinical prioritisation criteria statusQH 042283 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data ElementSpecialist outpatient service request-ready for care statusQH 042484 Version 1ConditionalDraft01-Jul-201930-Jun-2021
Data ElementSpecialist outpatient service request-referral issue dateQH 042275 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data ElementSpecialist outpatient service request-referral received dateQH 042276 Version 1MandatoryDraft01-Jul-201930-Jun-2021
Data Quality Declaration
-
Source and Reference Attributes
Source Systems
SATR acts as an enterprise data warehouse for statewide elective surgery and specialist outpatient waitlists, as well as the core HIU data collections (SODC, ESDC, EDC, GIEDC, RTDC).

Data is extracted from the following hospital information systems into SATR nightly:
HBCIS-Elective Admissions Module (EAM);
HBCIS Appointment Scheduling System (APP);
HBCIS-ADT (patient demographic and doctor information for elective surgery patients and specialist outpatients);
ASIM (Logan Hospital specialist outpatient appointments);
Cerner-OSIM (Royal Brisbane and Women's Hospital and Princess Alexandra Hospital specialist outpatient appointments).
Source Organisation
-
Source Document
-
Keywords

Specialist outpatient