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Information Asset Detail

Specialist Outpatient Data Collection (SODC)
Identifying and Definitional Attributes
QH 020606 v3
Information Asset
Data Collection
Draft
01-Jul-2021
Standard
Information Management Strategic Governance Committee (IMSGC), Queensland Health
01-Jul-2021
The Specialist Outpatient Data Collection (SODC) is a monthly collection of patients who have had the initial specialist outpatient clinic appointment or were removed from the specialist outpatient clinic waiting list, or are waiting for the initial specialist outpatient clinic appointment, in one of 35 reporting public hospitals. The SODC collects demographic, service request and appointment information to meet Department of Health reporting requirements such as Service Agreement Key Performance Indicators.
SODC
Strategic Alignment Attributes
Yes
Contains all Queensland reporting public specialist outpatient waitlists and services.
No
Yes
Used for performance measurement, Service Level, and public reporting.
Yes
Used for performance measurement, Service Level, and public reporting.
Yes
Used for performance measurement, Service Level, and public reporting.
Yes
Collection and Usage Attributes
To collect specialist outpatient waiting list and removals data to allow reporting to support service improvement, performance management and planning.

The collection contains information on patients who have been registered on a specialist outpatients waiting list, permitting the reporting of patients waiting at a census date, and patients removed from the waiting list.
35 public hospitals in Queensland Health are required to provide a submission to the SODC. This requirement is included in the Service Agreements between each Hospital and Health Service (HHS) and the Department of Health. The full list of hospitals included in the scope of the collection is listed in Sites Implemented (see below)

Clinics classified as a specialist service are defined by their Corporate Clinic Code. The full list of Corporate Clinic Codes are included in the Specialist Outpatient Data Collection Manual.

Records in scope for the SODC are identified as service requests for an initial specialist outpatient service. In the specialist outpatient domain, a service request can lead to multiple appointments. For this collection, those subsequent or follow-up appointments are not in scope.

A patient is classified as waiting for a specialist outpatient service when a referral for a specialist outpatient service has been received, a request for a specialist outpatient service has been recorded (wait listed), and the initial appointment has not yet occurred. Waiting patients include those who are on the waiting list with a booking date in the future, and those who are waiting without a booking date.
Queensland
Included are all patients placed on a waiting list for an initial service event, as identified by a treating clinician, who are given an urgency of 1, 2 or 3.
Atherton Hospital
Beaudesert Hospital
Bundaberg Hospital
Caboolture Hospital
Cairns Hospital
Caloundra Hospital
Emerald Hospital
Gladstone Hospital
Gold Coast University Hospital
Gympie Hospital
Hervey Bay Hospital
Innisfail Hospital
Ipswich Hospital
Kingaroy Hospital
Logan Hospital
Mackay Base Hospital
Maryborough Hospital
Mater Hospital Brisbane, Public
Mater Mothers' Hospital Brisbane, Public
Mount Isa Base Hospital
Nambour Hospital
Princess Alexandra Hospital
Queen Elizabeth II Jubilee Hospital
Queensland Children's Hospital
Redcliffe Hospital
Redland Hospital
Robina Hospital
Rockhampton Hospital
Royal Brisbane & Women's Hospital
Sunshine Coast University Hospital
Surgical, Treatment and Rehabilitation Service
The Prince Charles Hospital
Toowoomba Hospital
Townsville University Hospital
Specialist outpatients data is published quarterly through the Queensland Health Hospital Performance website and through national publications and websites.
Data collected nightly.
SENSITIVE
Specialist outpatients data is accessed through the Queensland Health Enterprise Reporting Service (QHERS) and through the Decision Support System (DSS). Data published online are in the public domain.
Access to the data can be requested through the Hospital Access Analysis Team in the Healthcare Improvement Unit (HIU) by emailing HAAT@health.qld.gov.au.
N/A.
Data is entered into the Hospital Based Corporate Information System (HBCIS), Elective Admissions Module (EAM) & Enterprise Scheduling Module (ESM) at each reporting hospital. Each night, information is extracted from EAM & ESM and electronically transferred to Surgical Access Team Reporting (SATR), a Department of Health central data repository.
Hospital and Health Services (HHSs) use the data in the collection to manage elective surgery waiting lists and monitor activity and performance.

The Department of Health uses the data in the collection to monitor elective surgery activity and performance, and to conduct analysis to support service improvement, planning and purchasing strategies.

Commonwealth reporting requirements for specialist outpatients National Minimum Data Sets are identified by the Australian Institute of Health and Welfare.

The data from the collection is reported on the Queensland Health Hospital Performance website to provide transparency of activity and performance to the public.
Data reported routinely on a monthly basis.
Relational Attributes
Related Metadata References

Related Metadata References_IR

  • 1 - 1
ViewRelationshipMetadata Item TypeMetadata Item SubtypeNameIdentifier & VersionApproval Status
SupersedesInformation AssetData CollectionSpecialist Outpatient Data Collection (SODC)QH 020606 Version 2Current
Implementation in Metadata Sets

Implemented

No Metadata Items
Included Data Elements and Performance Indicators

Included DE

  • 1 - 32
ViewMetadata Item TypeMetadata Item SubtypeNameIdentifer & VersionObligationApproval StatusEffective FromEffective To
Data ElementData ElementData collection-data extract period beginningQH 042065 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementData collection-data extract period endingQH 042066 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementData collection-number of data extract recordsQH 042068 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementFacility-facility codeQH 040006 Version 2MandatoryCurrent01-Jul-2021
Data ElementData ElementHealthcare Improvement Unit (HIU) data collection-data extract file nameQH 042785 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementHealthcare Improvement Unit (HIU) data collection-data source systemQH 042067 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementNon-admitted patient service event-corporate clinic codeQH 041683 Version 12MandatorySuperseded01-Jul-202130-Jun-2022
Data ElementData ElementNon-admitted patient service event-local clinic codeQH 041685 Version 3ConditionalCurrent01-Jul-2021
Data ElementDerived Data ElementNon-admitted patient service event-service delivery modeQH 041972 Version 3MandatoryCurrent01-Jul-2021
Data ElementData ElementPerson (identifier)-identifier designationQH 040014 Version 4MandatoryCurrent01-Jul-2021
Data ElementData ElementPerson (name)-family nameQH 040002 Version 5MandatoryCurrent01-Jul-2021
Data ElementData ElementPerson (name)-first given name (HIU)QH 042069 Version 2ConditionalDraft01-Jul-2021
Data ElementData ElementPerson (name)-second given name (HIU)QH 042070 Version 2ConditionalDraft01-Jul-2021
Data ElementData ElementPerson-Indigenous statusQH 040290 Version 6MandatoryCurrent01-Jul-2021
Data ElementData ElementPerson-country of birth (SACC 2016, v2.2.1)QH 040161 Version 10MandatoryCurrent01-Jul-202130-Jun-2023
Data ElementData ElementPerson-date of birthQH 040163 Version 4MandatoryCurrent01-Jul-2021
Data ElementData ElementPerson-sex (code)QH 040000 Version 6MandatoryCurrent17-May-2022
Data ElementData ElementPerson-sex (code)QH 040000 Version 5MandatorySuperseded01-Jul-2021
Data ElementData ElementService request-number of days not ready for careQH 042483 Version 1ConditionalDraft01-Jul-2021
Data ElementData ElementService request-waiting list statusQH 041978 Version 1ConditionalCurrent01-Jul-2021
Data ElementData ElementSpecialist outpatient clinic appointment-group session indicatorQH 042280 Version 1ConditionalDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient clinic appointment-planned appointment date/timeQH 042282 Version 1ConditionalDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient clinic appointment-service delivery settingQH 042281 Version 1ConditionalDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient service request-clinical prioritisation criteria statusQH 042283 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient service request-ready for care statusQH 042484 Version 1ConditionalDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient service request-referral issue dateQH 042275 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient service request-referral received dateQH 042276 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient service request-referral sourceQH 042274 Version 2MandatoryDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient service request-waiting time, total daysQH 043115 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient waiting list episode-clinical urgency assessment categoryQH 042277 Version 1MandatoryDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient waiting list episode-provider typeQH 042278 Version 2ConditionalDraft01-Jul-2021
Data ElementData ElementSpecialist outpatient waiting list-removal date/timeQH 042279 Version 1ConditionalDraft01-Jul-2021
Source and Reference Attributes
SATR acts as an enterprise data warehouse for statewide elective surgery and specialist outpatient waitlists, as well as the core HIU data collections (SODC, ESDC, EDC, GIEDC, RTDC). Data is extracted from the following hospital information systems into SATR nightly: HBCIS-Elective Admissions Module (EAM); HBCIS Appointment Scheduling System (APP); HBCIS-ADT (patient demographic and doctor information for elective surgery patients and specialist outpatients); ASIM (Logan Hospital specialist outpatient appointments); Cerner-OSIM (Royal Brisbane and Women's Hospital and Princess Alexandra Hospital specialist outpatient appointments).
Specialist outpatient;