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Elective Surgery Waiting List Census Data Supply Requirement (DSR) 2017-2018
Identifying and Definitional Attributes
Identifier
QH 020304
Version
1
Metadata Item Type
Data Supply Requirement
Metadata Set Type
HHS Service Agreement
Approval Status
Current
04-Sep-2017 		Superseded
10-Jul-2018 
Approval Type
Documented
Approving Authority
Executive Director, Healthcare Improvement Unit
Effective From
01-Jul-2017
Effective To
30-Jun-2018
Description 
The Elective Surgery Data Collection (ESDC) is a monthly collection of patients who are still waiting on the elective surgery waiting list in one of 52 reporting public hospitals. The ESDC collects demographic, waiting list and service information to meet State and national reporting requirements. The Elective Surgery Waiting List Census Data Supply Requirement defines the meaning and describes the acceptable representation of a set of data elements required for submission.
Short Name
-
Collection and Usage Attributes
Purpose 
In Queensland public hospitals, there is a need for uniform and reliable information on the activity, demand and performance of elective surgery services. A statewide elective surgery data collection provides Hospital and Health Services (HHSs), and the Department of Health, with consistent and actionable data.

From 1 July 2015, the HHS Service Agreements include a requirement that all in-scope services provide data to the collection according to a minimum data set, outlined in this document.
Scope 
A patient is waiting on an elective surgery waiting list when a service request for a surgical procedure has been received and the patient has been wait-listed, and the procedure has not yet been performed or the patient has not been removed from the waiting list for any other reason. Waiting patients includes those who are on the waiting list with a booking date in the future, and those who are waiting without a booking date.
Information Security Classification
IN-CONFIDENCE
Statistical Unit
The statistical unit of count for the ESDC is a service request. A patient should be registered on an elective surgery waiting list where a request for an elective surgery procedure has been received and accepted.
Data Submission Guidelines 
More information regarding gastrointestinal endoscopy data collection submissions can be found in the manual, which is located: <INTERNAL QH LINK NOT AVAILABLE>
Data Submission Methods 
The census date is the point in time at which the waiting list is reported (Part B). The ESDC census date is the first day of each month. Although submission to the ESD is due by the 4th day of the month. Part B of the submission refers to the waiting list as at the census date. 

Although referred to as a date, the census date is technically a date and time, and represents the moment the clock switches from 23:59:59 at the end of the last day of the month to 00:00:00 at the start of the first day of the month. Patients added to the waiting list throughout the first day of the month, after the start of that day, are therefore not included as waiting at the census date (Part B).
Data Submission Dates
The ESDC census date is the first day of each month. Although submission to the ESD is due by the 4th day of the month.
Comments
Elective surgery is defined as surgery for patients whose clinical condition requires a procedure that can be managed by placement on a waiting list. Further information on elective surgery is available in the Queensland Health Elective Surgery Implementation Standard.
Elective surgery is defined as surgery for patients whose clinical condition requires a procedure that can be managed by placement on a waiting list. For the purpose of the ESDC, this is described as a service request with:
- A Clinical urgency category of 1, 2 or 3;
- A Surgical specialty code of 01 to 11.
Out of scope is emergency surgery, elective caesareans and medical inductions of labour.
The scope of the ESDC is separated into Part A (Waiting List Removal) and Part B (Waiting List Census).
The unit of count for Part A (Waiting List Removal) is service requests where the patient was removed during the reporting period.
The unit of count for Part B Part B (Waiting List Census) is service requests where the patient is still waiting for their surgery as at the census date.
Relational Attributes
Related Metadata References
Implementation in
RelationshipMetadata Item TypeMetadata Set TypeNameIdentifier &
Version		ObligationEffective
From		Effective
To
Implemented inInformation AssetData CollectionElective Surgery Data Collection (ESDC) QH 020110 Version 1Mandatory01-Jul-201730-Jun-2018
 
Included Data Elements and Performance Indicators

Otherrelational

  • 1 - 17
ViewMetadata Item TypeNameAscendingIdentifier & VersionObligationApproval StatusEffective fromEffective to
Data ElementElective surgery waiting list episode-clinical urgency assessment categoryQH 040087 Version 4MandatoryCurrent01-Jul-201730-Jun-2018
Data ElementElective surgery waiting list episode-date placed on waiting listQH 042273 Version 1MandatoryCurrent01-Jul-201730-Jun-2018
Derived Data ElementElective surgery waiting list episode-number of days not ready for surgeryQH 042318 Version 1MandatoryDraft01-Jul-201730-Jun-2018
Data ElementElective surgery waiting list episode-patient listing status, readiness for surgeryQH 041721 Version 2MandatoryCurrent01-Jul-201730-Jun-2018
Data ElementElective surgery waiting list episode-planned procedure dateQH 040597 Version 1ConditionalCurrent01-Jul-201730-Jun-2018
Derived Data ElementElective surgery waiting list episode-surgical specialty (of unit of admission) (ESDC)QH 042322 Version 1MandatoryCurrent01-Jul-201730-Jun-2018
Derived Data ElementElective surgery waiting list episode-waiting time at a census date, total daysQH 040962 Version 3MandatoryCurrent01-Jul-201730-Jun-2018
Data ElementFacility-facility codeQH 040006 Version 2MandatoryCurrent01-Jul-201730-Jun-2018
Data ElementHealthcare Improvement Unit (HIU) data collection-data extract period beginningQH 042065 Version 1MandatoryDraft01-Jul-201730-Jun-2018
Data ElementHealthcare Improvement Unit (HIU) data collection-data extract period endingQH 042066 Version 1MandatoryDraft01-Jul-201730-Jun-2018
Data ElementHealthcare Improvement Unit (HIU) data collection-data source systemQH 042067 Version 1MandatoryDraft01-Jul-201730-Jun-2018
Data ElementHealthcare Improvement Unit (HIU) data collection-number of data extract recordsQH 042068 Version 1MandatoryDraft01-Jul-201730-Jun-2018
Data ElementPerson (name)-first given name (HIU)QH 042069 Version 1ConditionalCurrent01-Jul-201730-Jun-2018
Data ElementPerson (name)-second given name (HIU)QH 042070 Version 1ConditionalCurrent01-Jul-201730-Jun-2018
Data ElementPlanned accommodation statusQH 040385 Version 1MandatoryCurrent01-Jul-201730-Jun-2018
Data ElementService request-planned primary procedure code (ACHI 10th edn)QH 041982 Version 2MandatorySuperseded01-Jul-201730-Jun-2018
Data ElementService request-waiting list statusQH 041978 Version 1MandatoryCurrent01-Jul-201730-Jun-2018
Source and Reference Attributes
Source Organisation
Department of Health (DoH)
Source Document
ESDC 2017-18 Minimum Data Set; ESDC 2017-18 Manual; HIU Data Collection Guide 2017-18
<INTERNAL QH LINK NOT AVAILABLE>
Keywords

Census; DSR; ESDC; Waiting; Waiting list