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Data Supply Requirement Detail

Elective Surgery Waiting List Census Data Supply Requirement (DSR) 2019-2020
Identifying and Definitional Attributes
QH 020568 v1
Data Supply Requirement
HHS Service Agreement
Current
12-Apr-2019		Superseded
01-Jul-2020
Documented
Executive Director, Healthcare Improvement Unit
01-Jul-2019
30-Jun-2020
The Elective Surgery Data Collection (ESDC) is a monthly collection of patients who are still waiting on the elective surgery waiting list in one of 52 reporting public hospitals. The ESDC collects demographic, waiting list and service information to meet State and national reporting requirements. The Elective Surgery Waiting List Census Data Supply Requirement defines the meaning and describes the acceptable representation of a set of data elements required for submission.
Elective Surgery Waiting List Census DSR
Collection and Usage Attributes
In Queensland public hospitals, there is a need for uniform and reliable information on the activity, demand and performance of elective surgery services. A statewide elective surgery data collection provides Hospital and Health Services (HHS), and the Department of Health, with consistent and actionable data.
From 1 July 2015, the HHS Service Agreements include a requirement that all in-scope services provide data to the collection according to a minimum data set, outlined in this document.
Elective surgery is defined as surgery for patients whose clinical condition requires a procedure that can be managed by placement on a waiting list.
For the purpose of the ESDC, this is described as a service request with:
- A Clinical urgency category of 1, 2 or 3;
- A Surgical specialty code of 01 to 11.
Out of scope is emergency surgery, elective caesareans and medical inductions of labour.
A list of in-scope facilities submitting to the ESDC can be found in the ESDC manual.
A patient is waiting on an elective surgery waiting list when a service request for a surgical procedure has been received and the patient has been wait-listed, and the procedure has not yet been performed or the patient has not been removed from the waiting list for any other reason. Waiting patients includes those who are on the waiting list with a booking date in the future, and those who are waiting without a booking date.
SENSITIVE
The statistical unit of count for the ESDC is a service request. A patient should be registered on an elective surgery waiting list where a request for an elective surgery procedure has been received and accepted.
More information regarding Elective Surgery Data Collection submissions can be found in the manual, which is located: http://qheps.health.qld.gov.au/caru/data/collections/esdc.htm
The method of submission to the collection is detailed in the HIU Data Collection Guide 2019-2020. Services that use the Hospital Based Corporate Information System - Elective Admissions Management Module (HBCIS-EAM) has automatic interface that submits data to the data collection on census dates. All in-scope facilities have this interface with the exception of Mater Health Service.

The census date is the point in time at which the waiting list is reported (Part B). The ESDC census date is the first day of each month. Although submission to the ESDC is due by the 4th day of the month. Part B of the submission refers to the waiting list as at the census date.

Although referred to as a date, the census date is technically a date and time, and represents the moment the clock switches from 23:59:59 at the end of the last day of the month to 00:00:00 at the start of the first day of the month. Patients added to the waiting list throughout the first day of the month, after the start of that day, are therefore not included as waiting at the census date (Part B).
The ESDC census date is the first day of each month. Although submission to the ESDC is due by the 4th day of the month.
The scope of the ESDC is separated into Part A (Waiting List Removal) and Part B (Waiting List Census). This DSR details Part B of the ESDC.
Relational Attributes
Related Metadata References

Related Metadata References_IR

  • 1 - 3
ViewRelationshipMetadata Item TypeMetadata Item SubtypeNameIdentifier & VersionApproval Status
SupersedesData Supply RequirementHHS Service AgreementElective Surgery Waiting List Census Data Supply Requirement (DSR) 2018-2019QH 020427 Version 1Superseded
Has been superseded byData Supply RequirementHHS Service AgreementElective Surgery Waiting List Census Data Supply Requirement (DSR) 2020-2021QH 020682 Version 1Current
Relates toData Supply RequirementHHS Service AgreementElective Surgery Waiting List Removals Data Supply Requirement (DSR) 2019-2020QH 020567 Version 1Superseded
Implementation in Metadata Sets

Implemented

  • 1 - 1
ViewMetadata Item TypeMetadata Item SubtypeNameIdentifer & VersionObligationApproval StatusEffective FromEffective To
Information AssetData CollectionElective Surgery Data Collection (ESDC)QH 020110 Version 2MandatoryCurrent01-Jul-201930-Jun-2020
Included Data Elements and Performance Indicators

Included DE

  • 1 - 23
ViewMetadata Item TypeMetadata Item SubtypeNameIdentifer & VersionObligationApproval StatusEffective FromEffective To
Data ElementData ElementData collection-data extract period beginningQH 042065 Version 1MandatoryDraft01-Jul-201930-Jun-2020
Data ElementData ElementData collection-data extract period endingQH 042066 Version 1MandatoryDraft01-Jul-201930-Jun-2020
Data ElementData ElementData collection-number of data extract recordsQH 042068 Version 1MandatoryDraft01-Jul-201930-Jun-2020
Data ElementData ElementElective surgery waiting list episode-clinical urgency assessment categoryQH 040087 Version 4MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementElective surgery waiting list episode-date placed on waiting listQH 042273 Version 1MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementDerived Data ElementElective surgery waiting list episode-number of days not ready for surgeryQH 042318 Version 1MandatoryDraft01-Jul-201930-Jun-2020
Data ElementData ElementElective surgery waiting list episode-patient listing status, readiness for surgeryQH 041721 Version 2MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementElective surgery waiting list episode-planned procedure dateQH 040597 Version 1ConditionalCurrent01-Jul-201930-Jun-2020
Data ElementDerived Data ElementElective surgery waiting list episode-surgical specialty (of unit of admission) (ESDC)QH 042322 Version 1MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementDerived Data ElementElective surgery waiting list episode-waiting time at a census date, total daysQH 040962 Version 3MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementFacility-facility codeQH 040006 Version 2MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementHealthcare Improvement Unit (HIU) data collection-data source systemQH 042067 Version 1MandatoryDraft01-Jul-201930-Jun-2020
Data ElementData ElementPerson (identifier)-identifier designationQH 040014 Version 4MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementPerson (name)-family nameQH 040002 Version 5MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementPerson (name)-first given name (HIU)QH 042069 Version 2ConditionalDraft01-Jul-201930-Jun-2020
Data ElementData ElementPerson (name)-second given name (HIU)QH 042070 Version 2ConditionalDraft01-Jul-201930-Jun-2020
Data ElementData ElementPerson-country of birth (SACC 2016, v2.2.1)QH 040161 Version 10MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementPerson-date of birthQH 040163 Version 4MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementPerson-indigenous statusQH 040290 Version 5MandatorySuperseded01-Jul-201930-Jun-2020
Data ElementData ElementPerson-sex (code)QH 040000 Version 4MandatorySuperseded01-Jul-201930-Jun-2020
Data ElementData ElementPlanned accommodation statusQH 040385 Version 1MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementService request-planned primary procedure code (ACHI 11th edn)QH 041982 Version 3MandatoryCurrent01-Jul-201930-Jun-2020
Data ElementData ElementService request-waiting list statusQH 041978 Version 1MandatoryCurrent01-Jul-201930-Jun-2020
Source and Reference Attributes
Department of Health (DoH)
ESDC 2019- 2020 Minimum Data Set; ESDC 2019-2020 Manual; HIU Data Collection Guide 2019-2020
INTERNAL QH LINK NOT AVAILABLE
Census; DSR; ESDC; Waiting; Waiting list;