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Data Element Detail

Episode of admitted patient care-date of incident
Identifying and Definitional Attributes
QH 040796 v1
Data Element
Data Element
Current
01-Jul-2002
Standard
01-Jul-2002
The date on which the injury, accident or illness associated with the episode of care occurred. In the case of late onset of injury or illness, this shall be the date the patient was first assessed by a doctor or, where appropriate, a dentist for the injury or illness.
Admitted patient care
Date of incident, admitted patient episode
Incident date
Representational Attributes
Numeric Character
Date
DDMMYYYY
8
8
Permissible Values

Permissible_values

-
Supplementary Values

Supplemenary_values

-
Collection and Usage Attributes
Date of incident should be recorded when the injury or illness for which the patient is treated appears to have been caused as a result of either:
- working for an income; or
- a road traffic accident;
regardless of the compensable status of the patient at the time of admission.
Queensland Hospital Admitted Patient Data Collection (QHAPDC):
Must not be in the future (ie. past current date).
Must be on or before the admission date.
Can be null.
Queensland Hospital Admitted Patient Data Collection (QHAPDC):
When a patient is being registered at a hospital for treatment, ask one of the following questions:
- Following an accident or injury, ask the patient "On what date did the accident or injury occur?"
- In the case of late onset of injury or illness, ask the patient "On what date were you first assessed by a doctor or dentist for this injury or illness?"

Record the incident date using the full date (i.e. DDMMYYYY) and leading zeros where necessary.

Although provision is made for recording estimates of the day and month of the incident date, every effort should be made during the course of the admission to determine (and record) the actual incident date.

Hospital Based Corporate Information System (HBCIS):
For HBCIS Hospitals, the input display will be in DDMMYYYY format. If any part of the incident date is not known, use the below conventions:
- If the day of the incident is unknown, use ** for the first two values.
- If the month of the incident is unknown, use ** for the third and fourth values
- If the year of the incident is unknown, an estimate must be provided.

Other system(s):
For electronic submissions to the QHAPDC, date values must be transmitted in CTYYMMDD format (see Episode of admitted patient care-date of incident (QHAPDC DSR) data element). For paper/excel form submissions, date values must be input in dd/mm/yyyy format. If any part of the incident date is not known, use the below conventions:
- If the day of the incident is unknown, use 15 for the first two values.
- If the month of the incident is unknown, use 06 for the third and fourth values
- If the year of the incident is unknown, an estimate must be provided.
Assists in the validation of a patient's hospital treatment against any claims they may make for compensation with WorkCover Queensland or the Motor Accident Insurance Commission.
Relational Attributes
Related Metadata References

Related Metadata References_IR

  • 1 - 3
ViewRelationshipMetadata Item TypeMetadata Item SubtypeNameIdentifier & VersionApproval Status
Is used in conjunction withData ElementData ElementDate-estimated incident date indicatorQH 042441 Version 1Current
Relates toData ElementData ElementEpisode of admitted patient care-date of incident (QHAPDC DSR)QH 042440 Version 1Current
Relates toData ElementData Element ConceptEpisode of admitted patient careQH 041604 Version 1Current
Implementation in Metadata Sets

Implemented

  • 1 - 2
ViewMetadata Item TypeMetadata Item SubtypeNameIdentifer & VersionObligationApproval StatusEffective FromEffective To
Information AssetData CollectionQueensland Hospital Admitted Patient Data Collection (QHAPDC)QH 020001 Version 2ConditionalCurrent01-Jul-2019
Information AssetData CollectionQueensland Hospital Admitted Patient Data Collection (QHAPDC)QH 020001 Version 1ConditionalSuperseded01-Jul-200230-Jun-2019
Source and Reference Attributes
Incident; Injury;