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Data Element Detail

Person-date of birth
Identifying and Definitional Attributes
QH 040163 v4
Data Element
Data Element
Current
29-May-2014
Standard
Information Management Strategic Governance Committee (IMSGC), Queensland Health
29-May-2014
The date of birth of an individual.
Clinical and administrative purposes and individual identification
Date of birth
Representational Attributes
Numeric Character
Date
DDMMYYYY
8
8
Permissible Values

Permissible_values

Valid date
Supplementary Values

Supplemenary_values

-
Collection and Usage Attributes
* Important – Before making any modifications it is important to check via The Viewer that a patient is not admitted to any facility as there may be implications for the patient’s clinical record.

Record the date of birth of the person using the full date and leading zeros where necessary.

For data collections concerned with children's services, it is suggested that the estimated date of birth of children aged under two years should be reported to the nearest three month period, i.e. 0101, 0104, 0107, 0110 of the estimated year of birth. For example, a child who is thought to be aged 18 months in October of one year would have his/her estimated date of birth reported as 0104 of the previous year. Again, an estimated date flag or date accuracy indicator should be reported in conjunction with all estimated dates of birth.

Although provision is made for recording an unknown date of birth every effort should be made to determine and record the person's actual date of birth or best estimate of date of birth.

Death Registration Data Supply Requirement (DSR):
This data element relates to the deceased person’s date of birth.
Shall not be null.
In data collections that also record date of death for the same person, date of birth must be less than or equal to date of death.
Information on date of birth can be collected using the one question:

'What is your/ (the client's) date of birth?'

In self-reported data collections, it is recommended that the following response format is used:

Date of birth: _ _ / _ _ _/ _ _ _ _

The linking of client records from diverse sources, the sharing of client data, and data analysis for research and planning all rely heavily on the accuracy and integrity of the collected data. In order to maintain data integrity and the greatest possible accuracy an indication of the accuracy of the date collected is critical. For this reason it is strongly recommended that the data element Estimated date of birth flag also be recorded at the time of record creation to flag the accuracy of the data.

HBCIS:
- If the day of birth is unknown, use **
- If the month of birth is unknown, use **
- If the year of birth is unknown, estimate the year from the age of the patient

Although provision is made for recording an estimated date of birth (using **/**/YYYY), every effort should be made during the course of the admission to determine (and record) the patient's actual date of birth. The patient's date of birth is an important requirement for the correct identification of the individual and the accurate assignment of a Diagnosis Related Group (DRG) at a later date.

Queensland Perinatal Data Collection (QPDC):
Date of birth is collected for both mother and baby.

Queensland Opioid Treatment Program (QOTP) Admission Data Supply Requirement (DSR), Queensland Opioid Treatment Program (QOTP) Discharge Data Supply Requirement (DSR), data is collected by completing the Queensland Opioid Treatment Program (QOTP) Admission/Discharge form. Provide the client's date of birth as indicated on the Queensland Opioid Treatment Program (QOTP) Admission/Discharge form.

Queensland Trauma Data Collection:
ATR validation: less than all other dates
ATR correspondence: single
If date of birth is not known or cannot be obtained, provision should be made to collect or estimate age.
If year of birth is known (but date of birth is not) use the date, 0101YYYY of the birth year to estimate age (where YYYY is the year of birth).
If person is aged under 2 years, date of birth should be estimated to the nearest three month period, ie 0101, 0104, 0107 or 0110 of the estimated year of birth.

PREMs and PROMs
Formatted as YYYY/MM/DD the PREMs and PROMs dataset definitions
Date of birth enables derivation of age for use in demographic analyses, assists in the unique identification of clients if other identifying information is missing or in question, and may be required for the derivation of other data elements (e.g. diagnosis related group for admitted patients). Privacy issues need to be taken account in asking clients their date of birth. Wherever possible and wherever appropriate, Date of birth should be used rather than Age because the actual date of birth allows more precise calculation of age. The representation layout of a date may vary depending on the purpose. For the recommended display of a date, please refer to the Display of Date and Time in Electronic Systems DSS. The input, storage, messaging or reporting of a date may be done in other formats, if supported by business rules and standards.
Relational Attributes
Related Metadata References

Related Metadata References_IR

  • 1 - 15
ViewRelationshipMetadata Item TypeMetadata Item SubtypeNameIdentifier & VersionApproval Status
SupersedesData ElementData ElementPerson-date of birthQH 040163 Version 3Superseded
Is related but not equivalent toData ElementData ElementPerson (birth record)-date of birth (RBDM)QH 042635 Version 1Draft
Is related but not equivalent toData ElementData ElementPerson (birth record)-father's date of birth (RBDM)QH 042641 Version 1Draft
Is related but not equivalent toData ElementData ElementPerson (birth record)-mother's date of birth (RBDM)QH 042650 Version 1Draft
Is related but not equivalent toData ElementData ElementPerson (death record)-date of birth (RBDM)QH 040731 Version 2Draft
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-age at admission, total yearsQH 041753 Version 1Current
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-diagnosis related group (AR-DRG v10.0)QH 041587 Version 11Current
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-diagnosis related group (AR-DRG v11.0)QH 041587 Version 12Draft
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-diagnosis related group (AR-DRG v7.0)QH 041587 Version 8Superseded
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-diagnosis related group (AR-DRG v8.0)QH 041587 Version 9Superseded
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-diagnosis related group (AR-DRG v9.0)QH 041587 Version 10Superseded
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-major diagnostic category (AR-DRG v10.0)QH 041588 Version 11Current
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-major diagnostic category (AR-DRG v11.0)QH 041588 Version 12Draft
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-major diagnostic category (AR-DRG v7.0)QH 041588 Version 8Superseded
Is used in the derivation ofData ElementDerived Data ElementEpisode of admitted patient care-major diagnostic category (AR-DRG v8.0)QH 041588 Version 9Superseded
Implementation in Metadata Sets

Implemented

  • 1 - 15
ViewMetadata Item TypeMetadata Item SubtypeNameIdentifer & VersionObligationApproval StatusEffective FromEffective To
Information AssetData CollectionElective Surgery Data Collection (ESDC)QH 020110 Version 3MandatoryDraft01-Jul-2021
Information AssetData CollectionElective Surgery Data Collection (ESDC)QH 020110 Version 2MandatoryCurrent01-Jul-201930-Jun-2021
Information AssetData CollectionElective Surgery Data Collection (ESDC)QH 020110 Version 1MandatorySuperseded01-Jul-201430-Jun-2019
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Census Data Supply Requirement (DSR) 2017-2018QH 020304 Version 1MandatorySuperseded01-Jul-201730-Jun-2018
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Census Data Supply Requirement (DSR) 2018-2019QH 020427 Version 1MandatorySuperseded01-Jul-201830-Jun-2019
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Census Data Supply Requirement (DSR) 2019-2020QH 020568 Version 1MandatorySuperseded01-Jul-201930-Jun-2020
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Census Data Supply Requirement (DSR) 2020-2021QH 020682 Version 1MandatoryCurrent01-Jul-202030-Jun-2021
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Removals Data Supply Requirement (DSR) 2017-2018QH 020303 Version 1MandatorySuperseded01-Jul-201730-Jun-2018
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Removals Data Supply Requirement (DSR) 2018-2019QH 020429 Version 1MandatorySuperseded01-Jul-201830-Jun-2019
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Removals Data Supply Requirement (DSR) 2019-2020QH 020567 Version 1MandatorySuperseded01-Jul-201930-Jun-2020
Data Supply RequirementHHS Service AgreementElective Surgery Waiting List Removals Data Supply Requirement (DSR) 2020-2021QH 020683 Version 1MandatoryCurrent01-Jul-202030-Jun-2021
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 3MandatoryDraft01-Jul-2021
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 2MandatoryCurrent01-Jul-201930-Jun-2021
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 1MandatorySuperseded01-Jul-201430-Jun-2019
Data Supply RequirementHHS Service AgreementEmergency Data Collection (EDC) Data Supply Requirement (DSR) 2018-2019QH 020431 Version 1MandatorySuperseded01-Jul-201830-Jun-2019
Source and Reference Attributes
Australian Institute of Health and Welfare; Standards Australia;
Person-date of birth METeOR identifier: 287007 https://meteor.aihw.gov.au/content/287007
AS 4846:2014 Person and provider identification in healthcare, Sydney: Standards Australia
DOB; Date of birth;