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Data Element Detail

Department of Veterans' Affairs file number
Identifying and Definitional Attributes
QH 040625 v1
Data Element
Data Element
Current
01-Jul-2001		Superseded
14-Aug-2016
Standard
01-Jul-2001
30-Jun-2016
The identification number of a Department of Veterans' Affairs card holder.
Department of Veterans' Affairs file number
Representational Attributes
Alphanumeric
Identification Number
AAXXNNNN[A]
8
9
Permissible Values

Permissible_values

-
Supplementary Values

Supplemenary_values

-
Collection and Usage Attributes
The Department of Veterans' Affairs identification number is recorded each time a patient presents for care. A Department of Veteran Affairs card holder is entitled to have their charges met by the Department.

1st character is the state code (an alphanumeric character) - N, V, Q, W, S or T for the appropriate state/territory. Australian Capital Territory is included in New South Wales (N) and Northern Territory with South Australia (S).

Next 7 characters are the file number, made up of:
War code + numeric digits, where:
if War code is 1 alphanumeric character, add 6 numeric characters (ANNNNNN)
if War code is 2 alphanumeric characters, add 5 numeric characters (AANNNNN)
if War code is 3 alphanumeric characters, add 4 numeric characters (AAANNNN)

9th character is the segment link (an alphanumeric character) which represent members related to the veteran. The alphanumeric code is generated in the order that cards are issued. For example A, B, C, D etc.

Cautionary note: For veterans the 9th character is left blank.
.
The Department of Veterans' Affairs file number should only be collected from persons eligible to receive health services that are to be funded by the DVA. The number may be reported to the appropriate government agency to reconcile payment for the service provided.

DVA card number:

This number is the digitised version of the file number. If paper claims are optically scanned by the Health Insurance Commission, the digitised version of the file number is picked up by the scanner and converted to the normal file number format. For manual claims, the gold and white cards may be used in conjunction with the data element an imprinter. This method records the DVA file number and other card details on a manual voucher.

The data should not be used by private sector organisations for any purpose unless specifically authorised by law. For example, private sector organisations should not use the DVA file number for data linking unless specifically authorised by law.

This number must be recorded by a service provider each time a service is provided to a person who holds the entitlement for reimbursement purposes.
All veterans and veteran community clients are issued with a DVA file number. The veteran community may access many different benefits, ranging from pensions to health services, through their DVA file number.

Note that Veterans may have a Medicare card number and a Department of Veterans Affairs (DVA) number or only a DVA number.
Relational Attributes
Related Metadata References

Related Metadata References_IR

  • 1 - 4
ViewRelationshipMetadata Item TypeMetadata Item SubtypeNameIdentifier & VersionApproval Status
Has been superseded byData ElementData ElementPerson-Department of Veterans' Affairs file numberQH 040625 Version 2Current
Is used in conjunction withData ElementData ElementDepartment of Veterans' Affairs card typeQH 040626 Version 1Superseded
Is used in conjunction withData ElementData ElementPerson-Department of Veterans' Affairs card type (HBCIS)QH 042076 Version 1Current
Relates toData ElementData ElementPerson-Department of Veterans' Affairs file number (QHAPDC)QH 042478 Version 1Current
Implementation in Metadata Sets

Implemented

  • 1 - 2
ViewMetadata Item TypeMetadata Item SubtypeNameIdentifer & VersionObligationApproval StatusEffective FromEffective To
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 1ConditionalSuperseded01-Jul-200130-Jun-2016
Information AssetData CollectionQueensland Health Non-Admitted Patient Data Collection (QHNAPDC)QH 020262 Version 1ConditionalSuperseded01-Jul-201530-Jun-2016
Source and Reference Attributes
Australian Institute of Health and Welfare
METeOR data element: Person-government funding identifier, Department of Veterans' Affairs file number AAXXNNNN[A], Identifier 270091, Health standard 01/03/2005 https://meteor.aihw.gov.au/content/index.phtml/itemId/270091/meteorItemView/long
DVA; Department of Veterans' Affairs; File number;