[WWW - 2023.07.31]

Data Element Detail

Person-Department of Veterans' Affairs file number
Identifying and Definitional Attributes
QH 040625 v2
Data Element
Data Element
Draft
08-Apr-2016		Current
15-Aug-2016
Standard
01-Jul-2016
A unique personal identifier issued to a veteran by the Department of Veterans' Affairs (DVA).
Department of Veterans' Affairs file number
DVA file number
Representational Attributes
Alphanumeric
Identification Number
AAXXNNNN[A]
8
9
Permissible Values

Permissible_values

-
Supplementary Values

Supplemenary_values

-
Collection and Usage Attributes
1st character is the state code (an alphabetic character) - N, V, Q, W, S or T for the appropriate state/territory. Australian Capital Territory is included in New South Wales (N) and Northern Territory with South Australia (S).

Next 7 characters are the file number, made up of:
War code + numeric digits, where:

If War code is 1 alphabetic character, add 6 numeric characters (ANNNNNN).

Where there is no war code as is the case with World War 1 veterans, insert a blank and add 6 numeric characters ( NNNNNN).

If War code is 2 alphabetic characters, add 5 numeric characters (AANNNNN).

If War code is 3 alphabetic characters, add 4 numeric characters (AAANNNN) .

The 9th character is the segment link. For dependents of veterans, the 9th character is always an alphabetic character. The alphabetic code is generated in the order by which the cards are issued. For example A, B, C, D etc.

Cautionary note: For veterans the 9th character is left blank
Emergency Data Collection (EDC):
The field is essential only if Non-admitted patient service event-payment class QH 041953 equals 04 - Department of Veteran's Afffairs. If the payment class is not 04, this date element must be null.

Clinical Costing Data Repository (CCDR) Data Supply Requirement (DSR):
Must not be null for health service records where payment class is "DVA" (admitted) or code 04 Department of Veterans' Affairs (Non-admitted).
The DVA file number should only be collected from persons eligible to receive health services that are to be funded by the DVA. The number may be reported to the appropriate government agency to reconcile payment for the service provided.

DVA card number:
This number is the digitised version of the file number. If paper claims are optically scanned by the Health Insurance Commission, the digitised version of the file number is picked up by the scanner and converted to the normal file number format. For manual claims, the gold and white cards may be used in conjunction with the data element and an imprinter. This method records the DVA file number and other card details on a manual voucher.

The data should not be used by private sector organisations for any purpose unless specifically authorised by law. For example, private sector organisations should not use the DVA file number for data linking unless specifically authorised by relevant privacy legislation.

This number must be recorded by a service provider each time a service is provided to a person who holds the entitlement for reimbursement purposes.
All veterans and veteran community clients are issued with a DVA file number. The veteran community may access many different benefits, ranging from pensions to health services, through their DVA file number. Note that veterans may have a Medicare card number and a DVA number or only a DVA number.
Relational Attributes
Related Metadata References

Related Metadata References_IR

  • 1 - 5
ViewRelationshipMetadata Item TypeMetadata Item SubtypeNameIdentifier & VersionApproval Status
SupersedesData ElementData ElementDepartment of Veterans' Affairs file numberQH 040625 Version 1Superseded
Is used in conjunction withData ElementData ElementPerson-Department of Veterans' Affairs card typeQH 040626 Version 2Current
Is used in conjunction withData ElementData ElementPerson-Department of Veterans' Affairs card type (HBCIS)QH 042076 Version 1Current
Is used in the derivation ofData ElementDerived Data ElementEpisode of care-Department of Veterans' Affairs funding indicatorQH 040971 Version 1Current
Relates toData ElementData ElementPerson-Department of Veterans' Affairs file number (QHAPDC)QH 042478 Version 1Current
Implementation in Metadata Sets

Implemented

  • 1 - 7
ViewMetadata Item TypeMetadata Item SubtypeNameIdentifer & VersionObligationApproval StatusEffective FromEffective To
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 3ConditionalDraft01-Jul-2021
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 2ConditionalCurrent01-Jul-201930-Jun-2021
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 1ConditionalSuperseded01-Jul-201630-Jun-2019
Data Supply RequirementHHS Service AgreementEmergency Data Collection (EDC) Data Supply Requirement (DSR) 2018-2019QH 020431 Version 1ConditionalSuperseded01-Jul-201830-Jun-2019
Information AssetData CollectionQueensland Health Non-Admitted Patient Data Collection (QHNAPDC)QH 020262 Version 3ConditionalDraft01-Feb-2023
Information AssetData CollectionQueensland Health Non-Admitted Patient Data Collection (QHNAPDC)QH 020262 Version 2ConditionalCurrent01-Jul-201931-Jan-2023
Information AssetData CollectionQueensland Health Non-Admitted Patient Data Collection (QHNAPDC)QH 020262 Version 1ConditionalSuperseded01-Jul-201630-Jun-2019
Source and Reference Attributes
Australian Institute of Health and Welfare
METeOR data element: Person-government funding identifier, Department of Veterans' Affairs file number AAXXNNNNA, identifier 339127, Health standard 29/11/2006 https://meteor.aihw.gov.au/content/index.phtml/itemId/339127/meteorItemView/long
DVA; Department of Veterans' Affairs; File number;