Record the date of birth of the patient using the full date and leading zeros where necessary.
Hospital Based Corporate Information System (HBCIS):
For HBCIS Hospitals, the input display will be in DDMMYYYY format. If any part of the date of birth is not known, use the below conventions:
-If day of birth is unknown, use ** and then enter the month and year.
-If the month of birth is unknown, use ** for the month value.
-If the year of birth is unknown, estimate the year from the age of the patient.
-If the age of the patient is unknown, and it is not possible to estimate an age and hence a year of birth (e.g. for unconscious patients) use the year 1900.
Although provision is made for recording an unknown date of birth (using **/**/1900), every effort should be made during the course of the admission to determine (and record) the patient's actual date of birth. The patient's date of birth is an important requirement for the correct identification of the individual and the accurate assignment of a Diagnosis Related Group (DRG) at a later date.
Other system(s):
For electronic submissions to the QHAPDC, date values must be transmitted in CTYYMMDD format. For paper/excel form submissions, date values must be input in dd/mm/yyyy format. If any part of the date of birth is not known, use the below conventions:
-If the day of birth is unknown, use 15.
-If the month of birth is unknown, use 06
-If the year of birth is unknown, estimate the year from the age of the patient.
-If the age of the patient is unknown and it is not possible to estimate an age and hence a year of birth (E.g. for unconscious patients) use the year 1900.
Although provision is made for recording an unknown date of birth (using 15/06/1900), every effort should be made during the course of the admission to determine (and record) the patient's actual date of birth. The patient's date of birth is an important requirement for the correct identification of the individual and the accurate assignment of a Diagnosis Related Group (DRG) at a later date. Where any part of the date of birth is estimated, an estimated date of birth indicator of 1-Estimated must also be reported for the record.