[WWW - 2021.12.16]
Identifying and Definitional Attributes
Identifier
QH 042785
Version
1
Metadata Item Type
Data Element
Data Element Type
Data Element
Approval Status
Draft
15-Oct-2019  
Approval Type
Standard
Approving Authority
Information Management Strategic Governance Committee (IMSGC), Queensland Health
Effective From
01-Jul-2017
Effective To
-
Definition
The name of the Healthcare Improvement Unit (HIU) data collection electronic file record.
Context
Healthcare Improvement Unit (HIU) data collections
Short Name
Data extract file name (HIU)
Name in Other Contexts
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Representational Attributes
Datatype
Character
Representation Class
Identification Number
Format
A(3)X(5)N(7)AX[X(19)].A(3)
Minimum Character Length
21
Maximum Character Length
40
Permissible Values
-
Supplementary Values
-
Collection and Usage Attributes
Guide for Use
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Verification Rules
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Collection Methods
The file name contains five identifying fields used to determine the details of the data file. The file name must be capitalised and in the format: DCIxxxxxMMMYYYYPSOURCE.txt

DCI is a three character data collection identifier as follows:
EDC Emergency Data Collection
ESD Elective Surgery Data Collection
GIE Gastrointestinal Endoscopy Data Collection
RTD Radiation Therapy Data Collection
SOD Specialist Outpatient Data Collection

xxxxx is a five character supplier identifier a follows:
ENTPS Enterprise application
or
HH and three character Hospital and Health Service (HHS) identifier (e.g. HH112):
112 Cairns and Hinterland
113 Townsville 
114 Mackay
115 North West
116 Central Queensland
117 Central West
118 Wide Bay
119 Sunshine Coast
120 Metro North
121 Children's Health Queensland
122 Metro South
123 Gold Coast
124 West Moreton
125 Darling Downs
126 South West
127 Torres and Cape

MMMYYYY is a seven character date component identifying the reporting period. Examples for 2017-18:

For monthly submissions:
JUL2017 for July 2017
AUG2017 for August 2017
SEP2017 for September 2017
OCT2017 for October 2017
NOV2017 for November 2017
DEC2017 for December 2017
JAN2018 for January 2018
FEB2018 for February 2018
MAR2018 for March 2018
APR2018 for April 2018
MAY2018 for May 2018
JUN2018 for June 2018

For quarterly submissions:
SEP2017 for 2017-18 Quarter 1
DEC2017 for 2017-18 Quarter 2
MAR2018 for 2017-18 Quarter 3
JUN2018 for 2017-18 Quarter 4

For year to date submissions:
JUL2017 for 2017-18 to July 2017
AUG2017 for 2017-18 to August 2017
SEP2017 for 2017-18 to September 2017
OCT2017 for 2017-18 to October 2017
NOV2017 for 2017-18 to November 2017
DEC2017 for 2017- to December 2017
JAN2018 for 2017-18 to January 2018
FEB2018 for 2017-18 to February 2018
MAR2018 for 2017-18 to March 2018
APR2018 for 2017-18 to April 2018
MAY2018 for 2017-18 to May 2018
JUN2018 for 2017-18 to June 2018

P is a one character submission part identifier:
A for Part A of the data collection. Reserved for the reporting of activity that has occurred.
B for Part B of the data collection. Reserved for the reporting of patients waiting.

SOURCE is up to 20 characters of text representing the system from which the data supplied has been sourced.

File suffix must be in text file format i.e. .txt

File name examples

A file submitted by Townsville HHS (113) for MOSAIQ data for all facilities in the HHS for the 2016-17 Quarter 2 for the Radiation Therapy Data Collection (RTDC): RTDHH113DEC2016AMOSAIQ.txt

A file submitted by Cairns Hospital for a MANUAL system for the November 2016 Part B submission to the Gastrointestinal Endoscopy (GIE) Data Collection: GIE00214NOV2016BMANUAL.txt

A file submitted for Princess Alexandra Hospital for FirstNet data for the (financial year to) March 2017 submission to the Emergency Data Collection (EDC): EDC00011MAR2017AFIRSTNET.txt

A file submitted for all in scope HHSs that use SYSTEMX for the January 2017 reporting month for the Elective Surgery Data Collection (ESDC): ESDENTPSJAN2017ASYSTEMX.txt
Comment
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Relational Attributes
Related Metadata References
Implementation in Metadata Sets

Otherrelational

  • 1 - 10
ViewMetadata Item TypeMetadata Set TypeNameAscendingIdentifier & VersionObligationEffective FromEffective To
Information AssetData CollectionElective Surgery Data Collection (ESDC)QH 020110 Version 1Mandatory01-Jul-201730-Jun-2019
Information AssetData CollectionElective Surgery Data Collection (ESDC)QH 020110 Version 2Mandatory01-Jul-201930-Jun-2021
Information AssetData CollectionElective Surgery Data Collection (ESDC)QH 020110 Version 3Mandatory01-Jul-2021
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 1Mandatory01-Jul-201730-Jun-2019
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 2Mandatory01-Jul-201930-Jun-2021
Information AssetData CollectionEmergency Data Collection (EDC)QH 020159 Version 3Mandatory01-Jul-2021
Information AssetData CollectionGastrointestinal Endoscopy Data Collection (GIEDC)-RemovalsQH 020277 Version 1Mandatory01-Jul-201730-Jun-2019
Information AssetData CollectionGastrointestinal Endoscopy Data Collection (GIEDC)-RemovalsQH 020277 Version 2Mandatory01-Jul-201930-Jun-2021
Information AssetData CollectionGastrointestinal Endoscopy Data Collection (GIEDC)-RemovalsQH 020277 Version 3Mandatory01-Jul-2021
Information AssetData CollectionGastrointestinal Endoscopy Data Collection (GIEDC)-WaitingQH 020276 Version 1Mandatory01-Jul-201730-Jun-2019
Data Quality Declaration
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Source and Reference Attributes
Source Organisation
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Source Document
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Keywords

File name