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Gastrointestinal Endoscopy (GIE)-Removals Data Supply Requirement (DSR) 2018-2019
Identifying and Definitional Attributes
Identifier
QH 020432
Version
1
Metadata Item Type
Data Supply Requirement
Metadata Set Type
HHS Service Agreement
Approval Status
Current
11-Jul-2018 
Superseded
11-Apr-2019 
Approval Type
Documented
Approving Authority
Executive Director, Healthcare Improvement Unit
Effective From
01-Jul-2018
Effective To
30-Jun-2019
Description
The Gastrointestinal Endoscopy Data Collection (GIEDC)-Removals is a monthly collection of patients who have been removed from the gastrointestinal endoscopy waiting list in one of 44 reporting public hospitals. The GIEDC collects demographic, waiting list and service information to meet State reporting requirements and for benchmarking, planning, purchasing and performance purposes. The Gastrointestinal Endoscopy (GIE)-Removals Data Supply Requirement outlines the data elements required to be supplied by public hospitals during the reporting month.
Short Name
GIE-Removals DSR 2018-2019
Collection and Usage Attributes
Purpose
In Queensland public hospitals, there is a need for uniform and reliable information on the activity, demand and performance of GIE services. A statewide gastrointestinal endoscopy data collection provides Hospital and Health Services (HHSs), and the Department of Health, with consistent and actionable data.
From 1 July 2015, the HHS Service Agreements include a requirement that all in-scope services provide data to the collection according to a minimum data set, outlined in this document.
Scope
A gastrointestinal endoscopy (GIE) is a procedure using an endoscope to examine the interior surface of the digestive tract to assess, diagnose and treat digestive diseases. The GIEDC collects information on patients who can be managed by placement on a waiting list and whose clinical condition requires an elective, non-surgical or minimally invasive GIE procedure that may be of a diagnostic or interventional nature.

A patient is removed from a GIE waiting list when a service request for a surgical procedure has been received and the patient has been wait-listed, and is subsequently removed from the waiting list with or without the procedure being performed. Reasons for removal may include:

-	The procedure has been performed.
-	The patient requested to be removed from the waiting list.
-	The facility removes the patient from the waiting list according to local policy, which may include: where the patient
        declines an offer of procedure; the patient fails to respond to audit measures despite reasonable efforts to contact the
        patient; or the patient exceeds a Not Ready For Care time threshold for personal reasons.
-       Designated clinician removes the patient from the waiting list for clinical reasons, such as the patient being deemed not
        fit for the procedure due to co-morbidities requiring management for stabilisation or investigation.
-      The patient dies.
-      The facility transfers the patient on the waiting list to another facility or an alternative care pathway. Examples
        include where the facility ceases the GIE service or the patient is outsourced.

When a patient is removed from a GIE waiting list and requires reinstatement, the same service request should be reinstated where possible, in order to continue the patient's waiting time from that previously accrued, with a Not Ready For Care period applied where appropriate.
Information Security Classification
IN-CONFIDENCE
Statistical Unit
The statistical unit of count for the GIEDC is a service request. A patient should be registered on a GIE waiting list where a request for an elective, non-surgical or minimally invasive GIE procedure has been received and accepted.
Data Submission Guidelines
More information regarding Gastrointestinal Endoscopy Data Collection submissions can be found in the manual, which is located: <INTERNAL QH LINK NOT AVAILABLE>
Data Submission Methods
The method of submission to the collection is detailed in the HIU Data Collection Guide 2018-2019. Services that use Hospital Based Corporate Information System - Elective Admissions Management Module (HBCIS-EAM) or Endoscopy Services Information System Solution Toolbox (ESISS Toolbox) have automatic interface with GIEDC. All other services submit manually.
Data Submission Dates
Data is submitted to the Healthcare Improvement Unit (HIU) by midday on the 15th calendar day following each reporting month, for all waiting list entries that were removed during the previous month.
Comments
-
Relational Attributes
Related Metadata References
Implementation in
RelationshipMetadata Item TypeMetadata Set TypeNameIdentifier &
Version
ObligationEffective
From
Effective
To
Implemented inInformation AssetData CollectionGastrointestinal Endoscopy Data Collection (GIEDC)-Removals QH 020277 Version 1Mandatory01-Jul-201830-Jun-2019
Included Data Elements and Performance Indicators

Otherrelational

  • 1 - 15
ViewMetadata Item TypeNameAscendingIdentifier & VersionObligationApproval StatusEffective fromEffective to
Data ElementFacility-facility codeQH 040006 Version 2MandatoryCurrent01-Jul-201830-Jun-2019
Data ElementGastrointestinal endoscopy service request-clinical urgency assessment categoryQH 041981 Version 1MandatoryCurrent01-Jul-201830-Jun-2019
Data ElementGastrointestinal endoscopy service request-placed on waiting list dateQH 041979 Version 1MandatoryCurrent01-Jul-201830-Jun-2019
Data ElementGastrointestinal endoscopy service request-surveillance due dateQH 041983 Version 1ConditionalCurrent01-Jul-201830-Jun-2019
Data ElementGastrointestinal endoscopy service request-waiting list removal dateQH 041986 Version 1MandatoryCurrent01-Jul-201830-Jun-2019
Data ElementGastrointestinal endoscopy service request-waiting time, total daysQH 043114 Version 1MandatoryDraft01-Jul-201830-Jun-2019
Data ElementHealthcare Improvement Unit (HIU) data collection-data extract period beginningQH 042065 Version 1MandatoryDraft01-Jul-201830-Jun-2019
Data ElementHealthcare Improvement Unit (HIU) data collection-data extract period endingQH 042066 Version 1MandatoryDraft01-Jul-201830-Jun-2019
Data ElementHealthcare Improvement Unit (HIU) data collection-data source systemQH 042067 Version 1MandatoryDraft01-Jul-201830-Jun-2019
Data ElementHealthcare Improvement Unit (HIU) data collection-number of data extract recordsQH 042068 Version 1MandatoryDraft01-Jul-201830-Jun-2019
Data ElementPerson (name)-first given name (HIU)QH 042069 Version 1ConditionalCurrent01-Jul-201830-Jun-2019
Data ElementPerson (name)-second given name (HIU)QH 042070 Version 1ConditionalCurrent01-Jul-201830-Jun-2019
Data ElementPerson-indigenous statusQH 040290 Version 5MandatorySuperseded01-Jul-201830-Jun-2019
Data ElementService request-planned primary procedure code (ACHI 10th edn)QH 041982 Version 2MandatorySuperseded01-Jul-201830-Jun-2019
Data ElementService request-waiting list statusQH 041978 Version 1MandatoryCurrent01-Jul-201830-Jun-2019
Source and Reference Attributes
Source Organisation
Department of Health (DoH)
Source Document
GIEDC 2018-19 Minimum Data Set; GIEDC 2018-19 Manual; HIU Data Collection Guide 2018-19
<INTERNAL QH LINK NOT AVAILABLE>
Keywords

DSR; Gastrointestinal; GIEDC Removals; Part A; Removal; Waiting list